Terms & Conditions
Last updated: February 12, 2026
These Terms & Conditions (the “Terms”) govern your use of the Bavarian Lodge Suites website, reservation channels, and on‑property services. By booking a stay, purchasing services, or using our website, you agree to be bound by these Terms.
1. Eligibility & Guest Responsibility
Guests must be at least 21 years of age to register as a hotel guest. The individual making the reservation is responsible for the conduct of all guests in their party and for ensuring compliance with these Terms.
2. Reservations & Payment Guarantee
Your reservation may be guaranteed with a valid Visa, MasterCard, American Express, or Discover credit card. Certain rates, seasons, room types, holidays, festivals, or promotional offers may require advance payment, deposits, or special conditions, which will be disclosed at the time of booking.
3. Check‑In & Check‑Out
Check‑in time is after 4:00 PM. Check‑out time is 11:00 AM. Early check‑in or late check‑out requests are subject to availability and may incur additional fees.
4. Incidental Authorization
At approximately 4:00 PM on the day of arrival, a $150.00 authorization hold will be placed on the credit card on file for incidentals. This authorization is not a charge but a temporary hold to cover potential incidentals, damages, or additional charges incurred during your stay. Any unused portion of the authorization will be released after check‑out, subject to your financial institution’s processing timelines.
5. Rates, Taxes & Fees
All rates are per room, per night, and exclude applicable taxes and fees unless otherwise stated. Taxes and fees are subject to change in accordance with applicable laws and regulations.
6. Cancellations, No‑Shows & Early Departures
Cancellation policies vary by rate plan, season, room type, holiday, festival, or promotional offer. The applicable cancellation policy for your reservation is the policy displayed during the booking process at the time the reservation is made and confirmed in your reservation confirmation email. By completing a reservation, you acknowledge and agree to the cancellation terms associated with the selected rate plan. Failure to cancel in accordance with the applicable cancellation policy may result in charges up to and including the full value of the reservation. No‑shows and early departures are subject to the cancellation policy associated with the booked rate plan and may be non‑refundable. Bavarian Lodge Suites reserves the right to enforce the cancellation policy associated with the booked rate plan regardless of the reason for cancellation, except where prohibited by law. If you are unsure of your cancellation policy, please refer to your confirmation email or contact the property prior to arrival.
7. Weather, Road Conditions & Travel Disruptions
Bavarian Lodge Suites is not responsible for travel disruptions caused by weather conditions, road closures, mountain pass closures, chain requirements, flight delays, or other transportation issues beyond our control. Cancellations, no‑shows, or early departures resulting from winter weather conditions, hazardous driving conditions, or pass closures remain subject to the cancellation policy associated with the booked rate plan, as displayed during the booking process and confirmed in the reservation confirmation. Guests are responsible for monitoring weather forecasts, road conditions, and pass status prior to travel and for making appropriate travel arrangements.
8. Travel Insurance Recommendation
Due to the possibility of winter weather, road closures, and mountain pass conditions, Bavarian Lodge Suites strongly recommends that guests obtain travel insurance to protect against unexpected cancellations or interruptions. Travel insurance may cover expenses related to weather‑related delays, pass closures, or other unforeseen travel disruptions. Coverage varies by provider and policy, and guests are responsible for reviewing policy terms and conditions. Common travel insurance providers include, but are not limited to, Allianz Travel, Travel Guard, Travelex, and Berkshire Hathaway Travel Protection. Bavarian Lodge Suites does not sell, administer, or underwrite travel insurance and is not affiliated with any provider.
9. House Rules & Guest Conduct
Guests are expected to conduct themselves in a manner that is respectful of other guests, staff, and the property at all times. Quiet hours are observed between 10:00 PM and 8:00 AM. Excessive noise, disruptive behavior, or conduct that interferes with the comfort, safety, or enjoyment of other guests will not be tolerated. Only registered guests are permitted to occupy guest rooms overnight. Maximum occupancy limits apply. Parties, gatherings, or events in guest rooms are not permitted without prior written approval from the property. Guests are responsible for any damage to rooms, furnishings, fixtures, or other property caused by themselves or their visitors. Tampering with smoke detectors, fire sprinklers, or other safety equipment is strictly prohibited. Illegal activity, including the possession or use of illegal substances, is prohibited on the property. Weapons, hazardous materials, candles, fireworks, or open flames are not permitted. Failure to comply with house rules, safety requirements, or staff instructions may result in removal from the property without refund and additional charges for damages or cleaning, as permitted by law.
10. Smoke‑Free & Pet‑Free Property
The Bavarian Lodge Suites and its entire grounds are smoke‑free and pet‑free environments. We are happy to recommend other hotels in the area that permit smoking and/or allow pets. Guests who elect to smoke or bring pets into guest rooms or interior spaces will be charged a minimum $300.00 cleaning fee, which may be applied to the credit card on file or billed through a group leader, as applicable.
11. Damages, Cleaning & Incidentals
Guests are responsible for all charges incurred during their stay, including damages, excessive cleaning, missing items, or policy violations. We reserve the right to apply charges against the incidental authorization or charge the card on file in accordance with applicable law.
12. Limitation of Liability
To the maximum extent permitted by law, Bavarian Lodge Suites shall not be liable for any indirect, incidental, special, or consequential damages arising from your stay or use of the website.
13. Governing Law
These Terms are governed by the laws of the State of Washington, without regard to conflict‑of‑law principles.
14. Changes to These Terms
We may update these Terms from time to time. Updated versions will be posted on our website with a revised effective date. Continued use of our services constitutes acceptance of the updated Terms.
15. Contact Information
If you have questions regarding these Terms, please contact:
Bavarian Lodge Suites
Email: [email protected]